> ## Documentation Index
> Fetch the complete documentation index at: https://docs.shieldbase.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Meetings

> Record, transcribe, translate, and analyze live meetings into notes

## Overview

Meetings lets you send the **Shieldbase Notetaker** into a live online meeting so it can capture, analyze, and summarize the conversation for you. You can join any existing call by providing its meeting link.

<Info>
  The Shieldbase Notetaker joins your live call as a participant. Pre-scheduling via calendar is not supported yet — join an existing call by providing its meeting link.
</Info>

## What the Notetaker Generates

After the meeting ends, the agent automatically processes the call and generates:

<CardGroup cols={2}>
  <Card title="Audio Recording" icon="waveform">
    Full recording available to replay and download
  </Card>

  <Card title="Summary" icon="list">
    Summary with the key topics discussed
  </Card>

  <Card title="Action Items" icon="square-check">
    Action items and key takeaways with owners and due dates when detectable
  </Card>

  <Card title="Attendees" icon="users">
    List of who joined the call
  </Card>

  <Card title="Speaker Analytics" icon="chart-pie">
    Who spoke, and roughly how much, as a percentage
  </Card>

  <Card title="Transcript" icon="file-lines">
    Full time-stamped transcript in the original meeting language
  </Card>

  <Card title="Translated Transcript" icon="language">
    Translated transcript when translation is enabled
  </Card>

  <Card title="Email Recap" icon="envelope">
    Recap that can be sent to specific recipients
  </Card>
</CardGroup>

## How to Send the Shieldbase Notetaker into a Meeting

<Steps>
  <Step title="Create the Meeting">
    Click **New Meeting** to configure the Shieldbase Notetaker.
  </Step>

  <Step title="Add a Title">
    Enter a clear and descriptive title that will be used to label the recording, summary, and recap emails.
  </Step>

  <Step title="Paste the Meeting URL">
    Paste the meeting URL for the Shieldbase Notetaker to join the live call (e.g., Microsoft Teams, Zoom, Google Meet). Ensure this is the full URL that participants use to join the meeting.
  </Step>

  <Step title="Choose Translation (optional)">
    Choose whether to translate into a different language. If enabled, the system will produce both the original transcript and a translated transcript.
  </Step>

  <Step title="Specify Recap Recipients">
    Specify the email(s) to send the meeting recap to. These addresses will receive the summary, key topics, attendees, and meeting summary.
  </Step>

  <Step title="Create Meeting">
    Click **Create Meeting** to send the agent. Make sure to admit the agent inside the meeting, as it will join the call as a participant.
  </Step>

  <Step title="Conduct Your Meeting">
    Conduct your meeting. The agent will capture audio, speakers, and content in the background.
  </Step>

  <Step title="Review the Results">
    Once the meeting ends and processing is complete, you will see the audio recording, summary, action items, attendees and speaker analytics, transcript, translation (if enabled), and recap delivery to the emails you specified.
  </Step>
</Steps>

## Meeting Outputs in Detail

<AccordionGroup>
  <Accordion title="Audio Recording" icon="waveform">
    A recording of the meeting that can be replayed and downloaded.
  </Accordion>

  <Accordion title="Summary" icon="list">
    A summary with the key topics discussed during the meeting.
  </Accordion>

  <Accordion title="Action Items" icon="square-check">
    Key takeaways of concrete follow-ups, owners (if detectable), and due dates (if mentioned), along with overall decisions and next steps.
  </Accordion>

  <Accordion title="Attendees" icon="users">
    The list of attendees, plus speaker analytics showing who spoke how much in percentage.
  </Accordion>

  <Accordion title="Transcript" icon="file-lines">
    Time-stamped text of the conversation in the original meeting language.
  </Accordion>

  <Accordion title="Translation" icon="language">
    The full translated transcript (if translation was enabled) in the target language selected.
  </Accordion>

  <Accordion title="Recap Delivery" icon="envelope">
    The recap is sent to the emails you specified.
  </Accordion>
</AccordionGroup>

## Pro Tips

<Tip>
  **Use clear, descriptive titles**: Give each meeting a specific title that includes topic and audience (e.g., "Customer X – Quarterly Business Review – May 2026") so recordings and summaries are easy to search and recognize later.
</Tip>

<Warning>
  **Verify the meeting URL before sending the agent**: Always double-check that the URL is a joinable link for participants. Incorrect URLs will prevent the Shieldbase Notetaker from joining.
</Warning>

<Info>
  **Inform participants about recording and the notetaker**: At the start of the call, briefly mention that a bot is present to record and summarize the meeting. This builds trust and helps with legal and compliance expectations.
</Info>

<Tip>
  **Choose translation only when needed**: Turn on translation when attendees or stakeholders need the content in another language. This reduces processing overhead and keeps your workspace tidy when translation isn't necessary.
</Tip>

<Tip>
  **Speak clearly and avoid heavy crosstalk**: Better audio quality and fewer overlapping voices lead to more accurate transcripts and reliable capture of who said how much — higher-quality summaries and action items.
</Tip>

<Tip>
  **Use names when assigning actions**: When you describe next steps, say them explicitly (e.g., "Alex will send the proposal by Friday") so the system can more accurately detect action items and potential owners.
</Tip>

<Tip>
  **Send or re-send recaps to stakeholders**: Keep absent stakeholders up to date, confirm decisions and responsibilities in writing, and share the translated transcript with multilingual teams.
</Tip>